Policies and Procedures Required for a UK Business

There are a few policies and procedures that play an important role in the needs of a business. There are certain policies and procedures it is considered wise or good practice to have in place.

As well as required to comply with laws in the UK but also based on the needs of the company.

What are Company Policies and Procedures?

A policy is a company document that defines a mission statement on how to make decisions should the need arise, it stops disputes and confusion on how to proceed.

A procedure defines the steps that individuals take to get the required outcome defined in a policy.

What are Required Company Policies and Procedures?

  • Equal opportunities
  • Discipline/ dismissal grievances
  • Health and Safety
  • Equality and Diversity
  • Bullying and harassment

What Is an Equal Opportunities Policy?

Equal opportunities is not a legal requirement however the Equality Act 2010 does recommend that a business implements Equal Opportunities Policies.

Therefore, this is a policy that promotes fair treatment of employees and helps to ensure discrimination on the grounds of certain characteristics is an offence. this can include characteristics such as but not limited to:

  • Race
  • Religion
  • Gender
  • Disability
  • Age

What Are Disciplinary and Dismissal Procedures?

A disciplinary and grievance procedure is a policy that is enacted to help address an employees issue in a workplace should it arise.

An employer should have a written policy in place for both grievances and disciplinary procedures.

Therefore, a grievance procedure should be outlined in an HR manual or company intranet for maximum employee exposure should it be required.

This should include information on:

  • A meeting with the employer to discuss the issue if possible.
  • How to appeal a decision made by an employer if required.
  • The length of each stage in the process and how long it should take.
  • How to set out details of a grievance in writing.
  • Who to send the letter to.

What Is a Health and Safety Policy?

The law Health and Safety Work Act 1974 and the Management of Health and Safety Regulations dictate in the UK a business must have a health and safety policy for managing such.

Therefore, this policy sets out the businesses approach to health and safety as a whole. It should include:

  • Who is responsible for what.
  • When it should be used.
  • How it should be enacted.

If a business has more than 5 employees the policy must be written, the policy should be easily accessible to all employees in the workplace.

What Are Equality and Diversity Policies?

The Equality Act 2010 legally protects people from discrimination. In a workplace it is important to produce an equality and diversity policy is a written agreement to avoid discriminating against a group of people.

Therefore, it is important because it helps to promote a fair and healthy work culture amongst staff.

An equality and diversity policy helps to promote and appreciate the talent that may otherwise have been overlooked due to prejudice and stereotypes.

As a result, this helps to include and foster the productivity and efficiency of a workforce.

What Are Bullying and Harassment Policies and Procedures?

Under the Equality Act 2010, harassment is unlawful. This means that it is a good idea to have bullying and harassment policies in a UK business. This policy protects an employee from feeling intimidated or being offended.

Examples of bullying and harassment are:

  • Unfair treatment 
  • Regularly undermining or singling out an individual
  • Denying training and/or promotion of an individual
  • Spreading rumours that may be considered malicious or harmful

Bullying and harassment can take place via several mediums such as:

  • Face to face
  • Email
  • Phone
  • Letter

Although bullying is not considered to be against the law it does lead to a toxic work environment. Harassment as mentioned is against the law this can include harassing someone due to but not exclusively:

  • Race
  • Religious belief
  • Sexual orientation
  • Disability
  • Gender reassignment

More Example Policies and Procedures